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Administrative/Accounting Assistant Needed (Lafayette)
Drexel Barrell & Co.
Miners Dr. near s. boulder rd
compensation:
$21- $25/ Hour
employment type:
full-time
experience level:
mid level
job title:
Admin/Accounting Assistant
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JOB DESCRIPTION
Provide quality support for the office and finance team, exhibit desirable, professional behavior and teamwork in accomplishing goals.
GENERAL DUTIES:
1. Creating various documents such as Professional Service Agreements, Lien Documents and various other documents as requested
2. Maintain PSA books and Pending Contract Files
3. Send Contracts as requested
4. Manage Lien Releases
5. Route PSA copies to appropriate project managers at both locations
6. Follow up via certified mail on outstanding client PSAs
7. Assist with monthly billing process
8. Assist with A/R collections of bad debt
9. Maintain Employee Roster
10. Export, Code and attach receipts for the American Express
11. Distribute incoming mail to appropriate employees
12. Prepare and set up outgoing mail, overnights, and deliveries
13. Prepare and Post Daily bank deposits
14. Run Credit Cards sent for payment for clients
15. Maintain operation of postage meter, copier, and plotter. Call for service when needed, order supplies as needed
16. Exhibit appropriate professional behavior including integrity, ability to learn, results oriented, ability to interact effectively with others, team playing, sense of urgency and a quality focus to provide for a cohesive, productive unit dedicated to the achievement of company and department goals
17. Other administrative/office support as requested
POSITION REQUIREMENTS:
Education:
Minimum Related post high school education or equivalent education and work experience.
Work Experience:
Minimum: Excellent clerical, organizational and computer skills.
Must possess good written and verbal communications skills.
Desired: Prior work experience in Administration and use of computerized accounting software.
Thorough knowledge of Excel, Access and Word.
Technical Competencies:
• Immediate PC skills required.
• Strong customer service skills.
Professional Competencies:
• Must be able to work independently and handle multiple priorities while meeting deadlines.
• Effective oral and written communication skills.
• Able to maintain sensitive and confidential information.
• Must have a team player attitude.
Physical Requirements:
Must be able to perform essential job functions with or without reasonable accommodation.
Must be able to sit at desk up to 8 hours per day.
Must be able to work with PC equipment up to 8 hours per day.
Work Environment:
Standard 32 hours a week. Over time is accepted after 40 hours in a week as necessary.
- Principals only. Recruiters, please don't contact this job poster.