favorite this post Real Estate Executive Assistant (Boulder) hide this posting unhide

Baseline Rd near Foothills Pkwy

(google map)

compensation: DOE
employment type: full-time

An award winning and top producing real estate team is looking for a full time Executive Assistant!

We sell both residential and commercial real estate, mainly in Boulder County. We also handle commercial leasing.

Real estate admin experience preferred. Must be familiar with CTM eContracts, IRES, ReColorado, Social Media - Facebook, Instagram & LinkedIn, and have CRM follow up experience.

We use CoStar and LoopNet for our commercial listings. Please let us know if you have any commercial real estate experience. It's not required, we'll train the right person.

You will:

Manage/TC all the commercial transactions and some residential transactions (new builds and land).

Oversee the team's Transaction Coordinator, who handles the residential real estate contracts.

Follow the checklists, for all transactions, and continue to improve upon the checklists.

Oversee everyone involved in the under contract transactions including; title closers, lenders, inspectors, appraisers, surveyors, financial advisers, legal counsel, real estate agents and their assistants.

Follow the Marketing Calendar that includes; social media posting, Mail Chimp residential newsletters, Mail Chimp commercial newsletters, other Mail Chimp eblasts, LoopNet prospects, client birthday ecards, and quarterly pop-by's.

Handle the reservations for the team's box truck and pickup truck.

Prepare listing contracts, marketing material and neighborhood comps for listing appointments.

Handle all the new listings and coordinate the vendors including; photographers, sign installers, contractors and home stagers.

Schedule residential and commercial real estate showings and be able to plan the best routes and overlapping times.

Input new listings on the MLS, handle the showing instructions, schedule a company tour for the new listing, schedule an open house with the seller, coordinate the open house with a broker in our office, and schedule the newspaper advertisement.

Maintain all marketing outreach efforts including; Website blogs, Website chat box, Website Market Insights, Sending letters and postcards (using Microsoft Word - Mail Merge & Microsoft Excel), Newspaper Ads, and Internet Ads.

Handle incoming leads including; Web leads, LoopNet leads, sign calls, Google Adwords calls, referrals, and drip campaign responses.

Please email your resume to

We appreciate your consideration!!
  • Principals only. Recruiters, please don't contact this job poster.
  • do NOT contact us with unsolicited services or offers

post id: 6891438989


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